HOT FOOD STALL

Hot Food Stall Pitch Application Form

This form is for a Hot Food Stall Pitch. measuring 3m x 3m.

Leith Festival Gala Day takes place on Leith Links on Saturday 13th June 2026

Please submit this form no later than March 31st 2026. All applicants will be contacted by 07th April 2026 with a decision about each pitch application. Please note Hot Food Stall pitches are limited. Leith Festival will advise if your Hot Food Stall pitch application has been successful and payment will be requested at that time.

All payments for the 2026 event must be paid no later than 30th April 2026 to confirm your booking and guarantee your spot.

Unpaid pitches will be reallocated from 3rd May 2026 and if your application was not successful in the first instance (due to restrictions or repeated trader types), then we will of course contact those people first.

If you wish to apply for a Standard Stall Pitch, or a Links Market Stall, please complete the relevant form instead. Please note Links Market stalls and Hot Food Stall Pitches are limited in number.

Terms and Conditions

Hot Food Stall Leith Festival sets all terms & conditions to ensure a safe and happy day for public, stallholders and volunteers alike. If any stallholder does not comply with them in full, we reserve the right to decline their application and future applications.

When you submit this form and pay the booking fee you are agreeing to the following conditions:

  • Payment for Stall Pitches: Stall Pitches must be paid in full by 30th April 2025. If payment in full has not been received by the required date, your booking may be deemed, null and void.

  • Late applications will be allocated dependent on availability and must be submitted and payment made to Leith Festival no later than Friday 31st May 2026.
  • Times: Setting up time is from 7.00am - 9.30am. No vehicle movement will be allowed on Leith Links between 10am and 4.00pm. Trading can cease from 4.00pm, and must cease by 5pm. All equipment must be cleared by 6pm.

  • Vehicles:

  • All vehicles must adhere to traffic regulations and to the traffic movement set by Leith Festival Association. All vehicles must not exceed the 5 mile per hour speed limit whilst on Leith Links. You must follow any directions from our Stewards.

    • You are required to provide the vehicle registration number of the vehicle you intend to bring in advance. Vehicle access is by LINKS GARDENS only, postcode EH6 7EZ. Each stall pitch will be allocated a designated parking space for one vehicle. A steward will guide you to your allotted pitch. No vehicle movement will be allowed on Leith Links during the trading times - 10.00am and 4.00pm. When you are ready to leave please notify a steward to guide you off site.

  • Designated Pitch Area: Each stall pitch allocated is measured for you at 3m x 3m. If your marquee/van is larger you will need to book two or more pitches. Stallholders must provide their own tables, rails, coverings and anything else required for their day’s trading. There is no electricity, gas supply or running water on Leith Links. Please submit relevant electrical certificates and food trading licenses with your application. These also need to be available on the day for inspection. All electrical equipment will inspected on the day by a certified electrician.

  • If you have any additional requests for your pitch you must ask for this in your application. We will do our best to accommodate you. Please ensure you receive confirmation from us.

  • Health & Safety: All stallholders are responsible for the cleanliness of the immediate area surrounding their stall and for tidying up and disposing of their own rubbish (especially food waste). Leith Festival Association will provide wheelie bins for litter from the general public. Bins are not provided for the discarding of any of your surplus goods.

  • Glass: Drinks MUST NOT be distributed in glass containers. Glass will not be permitted on site and should not be brought onto Leith Links. Exceptions are stalls selling chutneys, jams and similar products which typically come in glass containers.

  • Leith Festival does not permit the selling of ‘Silly String’ in any form as well as any other such substance which is deemed unsafe and harmful to people and pets in attendance as well as the environment at large.

  • Food: Because of the strict regulations governing food health and safety and food hygiene, no stallholder may sell food (hot or cold), without permission from Leith Festival Association. You must also comply with the Food Hygiene Act 1995 and the Food Safety Act 1990.

  • An Environmental Health Officer may be present on the day and stalls will be monitored.

  • No alcohol for the use of sale or for give away is permitted on any stall during Gala Day, without express permission from Leith Festival Association. If permission is granted it is the responsibility of the stall holder to ensure they have the appropriate licenses in place for the sale of alcohol.

  • Leith Festival Association cannot accept responsibility for any item/s lost or stolen from your stall. Please do not leave goods and valuables unattended at anytime throughout the day.

  • Cancellations: If Leith Festival Association suspends or cancels an event in line with our Running Events Safely Policy there will be no refunds. If after paying for your stall pitch you are unable to attend, please inform Leith Festival at least two weeks prior to the event. You will receive a refund less £10.00 cancellation fee. Cancellations within two weeks of the event will not be refunded.

About You

Contact Name
Address
If you do not know the registration as yet enter 'TBC'

If you will be using a hire/car club car please enter 'Hired Car'.

If you will not be bringing a vehicle please enter 'N/A'.
Please be specific about the type of goods you are selling/offering, as this will allow us to ensure a good variety of vendors on the day, and potentially avoid duplication/placement next to another vendor offering similar goods:
Please advise of any additional requests you have in regards to your booking. E.g. to be placed next to another particular vendor. We cannot guarantee that we will be able to meet all requests, however we will do our best to do so where possible. Some requests may require an additional charge. We will contact you to advise if we are able to accommodate your request. If you do not receive confirmation before gala day, please assume we have been unable to accommodate your request.
Are you a charity or not for profit organisation?
Drag & Drop Files, Choose Files to Upload You can upload up to 3 files.
Please upload a copy of any relevant trading licenses/food certification (if required). Your booking will not be confirmed until we receive your paperwork.

Your booking

Price: £120.00
Please note a 1.9% processing fee will be added to your total.
Price: £0.00
Do you require a pro forma invoice before making payment?
How do you plan to pay?
We aim to let you know if your application has been selected by the 10th April. At this time we will send you an invoice and a link to make payment.

Your booking will not be fully confirmed until payment is received in full.

If we do not receive full payment by the 30th April, we will offer your space to the next person on our reserve list.